Meetings

All members are expected to attend community meetings and process meetings where possible. Community meetings are the official meetings of the Society, where all Society decisions are made, using Formal Consensus (see above). Process meetings are less practical/task-oriented, and deal with group dynamics, emotions and relationships.

  • There is a community meeting on the last Saturday of each month at 9:30am (followed by a shared lunch), and another on a Wednesday evening 17 days later, at 7:15pm.
  • There is a process meeting on the third Monday of each month, at 7:15pm.

For more information about the order of community meetings and how to raise proposals, see Meeting procedures and Meeting Agreements. There is a roster for community meetings, for roles such as facilitation, minute-taking and child-care.

Other meetings are optional:

  • Management meetings are held on Wednesdays (whenever a community meeting isn’t happening). a smaller number of people process practical matters on the farm, prepare things for the community meeting, and provide research and background work for the developers and the Society.
  • Permaculture meetings plan overall land use.
  • Farm meetings are for managing the pastoral farming. working with the land and the animals.
  • Working bees are every second month, for work on the farm e.g. tree planting, painting the barn: jobs that a group can enjoy together. Occasional workshops on practical subjects such as bee-keeping, pruning, making adobe bricks, etc
Queen Bee

Queen Bee

Facilitation

We all take turns at facilitating our meetings. Facilitation skills can always be extended. We all need to develop these skills for keeping us functioning well as a community, and for wider managing of community issues and conflicts.

 

Coloured cards

We use coloured cards in meetings to determine the order of speaking during normal discussion, and to indicate our level of agreement during decision-making. It will be clearly announced if we are moving into decision-making mode.

Officers

The Society has three principal officers, elected at each AGM: a Coordinator, a Secretary and a Treasurer. Two substitute officers are also elected who can stand in for a principal officer if they are unavailable. These and other key offices are explained here.

Working together

Working Bees are held every couple of months. They are social events too, with shared lunch, kids and conversation while caring for the gardens, or whatever jobs are needed on the land.

Regular Work

Members are required to do 8 hours of work for the Community per month, or pay an hourly fee in lieu of any hours they are unable to complete. The Society has not yet set this fee. The type of work and when it is done (e.g. 2 hours a week, or 3 full days every 3 months) are mostly negotiable according to people’s skills and circumstances. Jobs include land- and community-based roles, including child-minding so that other members can contribute skills to the community.